Guidelines for Speakers
How will the
How can we assist you?
Rules for the presentations
Suggested guidelines for the presentations
Get in touch with us as soon as you realize you do not have enough time. We will make our best to make it work with the material you have already prepared.
Your priority should be to write the text, followed by gathering the necessary images. With that on hand and a 20-minute Zoom meeting with you, we will surely be able to prepare a decent presentation.
You can video record your lecture using a webcam connected to your computer and appropriate software. An easier option is probably using your mobile phone. If you have the knowledge to do it yourself just go ahead and do it on your own time and degree of perfectionism.
A tip: If you are using a recent version of Zoom, you can use it to record yourself (just do a meeting alone) and you can even have a PowerPoint on the background at the same time.
Our suggestion is to schedule a Zoom meeting with us and we can assist you on the process. If you prefer, we can record you on Zoom and add your images or slides afterwards.
No alteration will be made to the content of your presentation unless you want us to.
On the spirit of assisting you, we may add at your request images, video, sounds, a full slide presentation, or whatever is possible and agreed between us.
The final video will have subtitles, may have to be converted on its format and compression, and may have a few introductory seconds added before and after your presentation. But no content alterations.
In addition the final video will be sent to you for final approval before being used on the conference.
Your name will always be associated as the author of your lecture in any form of presentation.
In order to keep everything legal and transparent to everyone, we will ask you at some point for some explicit authorizations. The first one listed below is essential, otherwise we cannot include it in the conference. The remaining ones are optional and you can choose to be left out of those initiatives.
- (indispensable) Permission to present your final lecture video on the conference, as well as the images or media you choose to include. (Please respect copyrights, too)
- (optional) Permission to leave the video available for everyone to watch on our YouTube channel after the conference is over (not including Zoom meetings and Q&A session).
- (optional) Permission to publish your presentation’s text and images on a Proceedings Book after the conference. An electronic version of the book (in pdf) will be offered for free to every registered participant and on the main supporting Forums/Groups. We may also make it available on paper (probably on a Print-on-Demand service) with a small margin of profit in the attempt of raising some funding to cover costs on next year’s conference (for instance hosting a proper website and Zoom meetings). To be clear: this is a non-profit organization (in fact it has personal losses for the organizers) and any funding we may get is used for the current or following conferences.